Writing a Letter or Email

A letter can influence a legislator’s opinion:

• By persuading him/her to take a position on a new issue
• To reverse a position he/she has already taken
• To encourage the legislator to renew efforts on a position already taken

Some tips to remember when writing a letter or an email:

• Keep letters to one page, if possible
• Limit letters to one subject
• Write legibly or type your letter
• Have your exact return address on the letter, not just the envelope
• Letters should be dignified, respectful, and sincere
• Be specific in stating why you are writing, what you want your legislator to do, and how the legislation will affect the district and you and your family
• Be objective and avoid exaggeration
• Enclose documentation which supports your position
• Identify your subject clearly (If you are writing about a specific bill, note the bill name and number)
• If using a form letter, add in your own introduction and closing
• Request an answer
• Ask what their positions are on an issue or bill
• Time your letters, if possible, to arrive during the middle of the week
• When appropriate, send a copy of your letter to a radio or television commentator, newspaper editor, or other opinion molder (Make a notation on the original to let your elected official know that your views will be considered by other influential people within their state or district)
• Requests should be reasonable and possible to accomplish
• Write your representative when he/she does something that deserves recognition and praise